Who We Are

StageClip (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and law. This notice provides you with the necessary information regarding your rights and obligations, and explains how, why and when we collect and process your personal data.

StageClip’s registered office is at Knight Farm, Avon Dassett, Southam, Warwickshire, CV47 2AS and we are a company registered in England and Wales under company number 10714821. We are registered on the Information Commissioner’s Office Register of Data Controllers under registration number ZA285156, and act as the data controller and data processor. Our designated Data Protection Officer/Appointed Person for the organisation is COO Mark Andrew, and we can be contacted at Knight Farm, Avon Dassett, Southam, Warwickshire, CV47 2AS.

Information That We Collect

StageClip processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than already specified in this notice.

Order Information

We collect the following personal data when processing orders:

  • Name
  • Billing Address
  • Personal Email Address
  • Telephone Number
  • IP Address

We collect this information with order forms on our websites, filled in by customers, except for IP Address which is collected automatically when an order is submitted.

Event Participant Information

We collect the following personal data when processing events:

  • Name
  • Award Name or Subtitle
  • Institution Email Address
  • Event Footage / Attendee Images

We collect this information from publicly published websites, video services, and institutions who have contracted our services.

How We Use Your Personal Data

StageClip takes your privacy very seriously and will never disclosure, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice.

  1. We collect your personal data in the performance of a contract or to provide a service and to ensure that orders are completed and fulfilled.
  2. We collect and store your personal data as part of our legal obligation for business accounting and tax purposes.

Your Rights

You have the right to access any personal information that StageClip processes about you and to request information about:

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly from you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request the erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. StageClip uses Stripe and Mailchimp to provide the below services and business functions, however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.


We use Stripe as a payment gateway for taking orders. They act in the capacity of a processor on our behalf. The data given to Stripe is given directly to Stripe by the Customer by a modal web form that appears on the checkout page.

For more information about Stripe, please read their Privacy Notice at https://stripe.com/gb/privacy


We use Mailchimp as a customer contact platform. They act in the capacity of a processor on our behalf. Mailchimp are provided a list of names and email addresses when required operational emails need to be sent to customers.

For more information about MailChimp, please read their Privacy Notice at https://mailchimp.com/legal/privacy/

Safeguarding Measures

StageClip takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including:

  • 2048-bit SSL-RSA Website Certificates
  • PCI Compliance
  • Regular Software Security Audits
  • Passive Attack and Prevention Detection
  • Approved ISO 27001 Suppliers

Consequences of Not Providing Your Data

You are not obligated to provide your personal information to StageClip, however, as this information is required for us to provide you with our services/deliver your products, we will not be able to offer all our products or services without it.

How Long We Keep Your Data

StageClip only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.

Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.

Lodging A Complaint

StageClip only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

Our Contact Details

Knight Farm
Avon Dassett
Southam Warwickshire
CV47 2AS
Telephone +44 (0)207 9711 305 – Email talk@stageclip.com

Supervisory Authority Contact Details

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow Cheshire
Telephone 0303 123 1113 or 01625 545 745 – Website https://ico.org.uk/concerns/

Information Commissioner’s Office – Ireland

The Office of the Information Commissioner is open between 9.15 a.m. and 5.00p.m. Monday to Friday.

18 Lower Leeson Street, Dublin 2, D02 HE97.
Phone: +353-1-639 5689
Email: info@oic.ie